Publishing States allow for the definition of a content lifecycle in an Adxstudio Portals Website. At a basic level, a Publishing State can determine whether an associated entity should be considered visible/published on a portal. In more complex configurations, they can define a multi-stage process for content review and publishing, with security restrictions on each stage.

Publishing States can be used with Web Pages, Web Files, Web Links, Forums, Ads, and Events.

The Starter Portals use two published states – Draft, and Published.

Draft specifies content that should not be visible to non-content-author users, while Published specifies content that should be visible to all portal users (barring other security restrictions).

This default configuration can then be modified to meet your specific requirements, if desired – by adding new states, renaming states, etc.

Managing Publishing States in CRM

Publishing States can be managed by launching the editor for the desired Website, and selecting the related Publishing States item from the sidebar.

  • Managing Publishing States for a given Website

  • Editing a Publishing State

Managing Publishing States on a Portal

While Publishing States and their attributes must be managed within CRM, portal users with content management permissions can control the state of certain entities (such as Web Pages and Web Files) through the portal front-side editing interface.

  • Editing the Publishing State of a Web Page

Attributes & Relationships

The table below explains the standard Publishing State attributes used by Adxstudio Portals.


The descriptive name of the state. This field is required.


The Website to which the state belongs. This field is required.

Is Default

If checked, designates this state as the default state for the website. This will determine the default state selected when creating new entities through the portal front-side editing interface.

Only one Publishing State in a given Website should be marked as the default state.

Is Visible

If checked, designates that entities associated with this state will be considered visible (or published) on the portal.

While an entity associated with a non-visible state will not be visible on the portal, an entity associated with a visible state may also not be visible, due to security permissions, expiration dates, or other visibility rules.

Users with content management permissions may be granted the ability to use "Preview Mode", which allows these users to see ("preview") unpublished content.

Display Order

An integer value indicating the order in which the state will be placed, in menus and drop-down lists for selecting a Publishing State – mostly found in the portal front-side editing interfaces.